Wedding Catering Checklist

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A celebration isn’t much of a celebration without food. Your wedding day is definitely the mother of all celebrations, and as such, a feast is in high order. With so many themes and flavours to choose from, not to mention special diets to consider, it can be a headache to choose a menu and arrange catering, especially if you leave things to the last minute. Following this checklist will ensure that you don’t forget any important details, and that your guests are utterly satisfied by the end of the party.

This checklist is, of course, only a guideline. Each caterer works to a different timeline and some caterers book up faster than others. If you have less than a year until W-day, follow these steps, in relatively the same order, but adjust the timeframes according to the terms that your caterer is willing to work by.

One Year to Go-

• As soon as your darling pops the question, it’s time to start looking for venues and caterers – often, the two come hand-in-hand.

• Give some careful thought to the formality of your wedding, the type of food you would like served, and the way in which you would like it presented (i.e. buffet, outdoor finger food, six course sit-down meal) – convey this vision to each caterer you meet with, to ensure that they are able to meet your needs and draw up an accurate quotation.

9 Months to Go-

• Prior to hiring, arrange some taste testings with your short-listed catering candidates. Make sure that you are completely happy with the taste, texture and presentation of the food, before signing on the dotted line.

• Don’t “um and ah” for too long. Popular caterers book up fast. Make a decision and put down a deposit.

• If you’re hiring an off-site caterer, check with your venue’s policies about extra fees, such as corkage and cake-cutting, and factor these into your budget.

6 Months-

• Finalise the menu and come to an agreement on the final price. This may mean that you need to pay another instalment, if the original quotation differs greatly from the final quotation.

• Read the fine print of the contract carefully and make sure that you agree with all of the details before signing. Check to make sure that everything you need is included in the fees, such as chair covers, linens, glassware, cutlery, etc.

• Make a note of the final payment due date and mark it in your calendar.

3 Months-

• By now, you’ve probably hired all of your vendors. This means that you probably know how many members are in the band and how many assistants the photographer will be bringing along on the day. Talk to your caterer to arrange a less-expensive but equally-delicious meal for your vendors.

1 Month-

• You should have received all of your RSVPs by now. Give this final head count to the caterer. This may mean that the fee needs to be adjusted.

• Pay the remaining balance of the fee, unless your caterer has requested that the final amount be paid on the day.

• If you’re having a buffet, make sure that the caterer has a floor plan of the venue and knows exactly where you want the buffet tables to be positioned.

1 Week-

• Make arrangements for one of the wedding party members to collect any leftovers after the reception and distribute them, while you’re enjoying your honeymoon, to whomever you deem worthy.

The Day Before-

• Hand over the responsibility, of paying the final fee at the reception, to the best man, or someone as equally capable. This leaves one less thing for you and your partner to worry about on the day.

The Big Day

• Make sure you partake of the delicious food that you and your partner have painstakingly chosen. It can be easy to forget to eat when you’re busy doing the rounds and greeting all of your guests. Do try to sit down and enjoy the gastronomic feast that has been prepared in your honour. Oh, and forget the diet – this is your day to indulge!

5 Wedding Cake trends to fall in love with!!

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Everyone loves cake – but with so many options to choose from, the prospect of having to find the perfect wedding cake can be daunting. The right wedding cake should fill a couple of requirements: it should be memorable, it should be fitting to you and your new beau, and of course, it should be completely delicious.

Inspiration, as always, can be found in the current wedding cake trends – this year’s trends are diverse, ranging from bold to stripped down, with designs of the most elaborate to the clean and simple. Here are a few wedding cake ideas we can’t get enough of.

Metallic Cakes-

Why restrict the wedding-day sparkle to the rings? Everything’s better with a bit of shine. Make this cake your own by fine-tuning details such as the intensity of the metallic shade and what amount of the cake will get the golden treatment. Whether it’s just a few touches of embellished gold here and there or entire layers of shimmering shades, this versatile trend is sure to turn heads. Instant glamour? Check.

Personalised Cakes-

Having something truly unique about your wedding cake is the best way to make an impression. By adding a personal touch, you give your guests a small peek into the personal life of you and your new hubby. In the hands of a professional, for example, this could take the form of your love story told in words or a series of images on your cake. On the other hand, a DIY approach can be just as effective. The key is in getting creative with your wedding cake toppers – consider hand-making a simple monogram or ordering customised wedding figurines online to pop into the finished cake.

Ruffled Cakes-

If the keyword for your ideal cake is “elegant”, ruffles are a must-have. For a traditional look they can be layered in neat rows encircling the cake, or they can take a more modern, slightly less uniform shape in paper-thin layers reminiscent of flower petals. The ruffled icing look can also be used to create shapes or ornaments to be used as decoration atop the cake.

Naked Cakes-

Not quite as rude as you might think, the naked cake is simply a layer cake with its sides exposed. This stripped-down cake’s surprising absence of icing shows off the cake’s layers and texture. This cake would be the perfect fit for a wedding out in the country or with a rustic theme, especially with the addition of other natural elements such as fruit or roses. Spring wedding, anyone?

Lacy Cakes-

Lace is such a gorgeous fabric – to limit it to dresses and lingerie seems such a waste. Primp up your cake with intricate lace patterns done in white for an understated but feminine look. For a bolder take on this trend, fill your entire cake with various lace patterns of different sizes, or go for lace-shaped frosting cut-outs. Intricate and pretty.

Bouquet ideas for the vintage inspired bride

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It’s pretty much universally agreed upon that brides and flowers go together. And so they should, flowers are pretty darn awesome. But they have also been around practically forever which can make them a little boring and unoriginal, too. Typical floral bouquets are great for the bride who wants to do things the way they have always been done. But there are some brides out there who simply don’t. They may want to have a bouquet, but they also want something a bit different.

Here we’ll cater to this niche crowd of brides by supplying a few alternative bouquet ideas that will be sure to impress your family and guests. So if you appreciate vintage aesthetics and would like to glean some handy tips, this one is for you.

One of the best ways to have a bridal bouquet that is slightly different from the norm is to create your bouquet out of something other than real, natural flowers. One of the more obvious ideas is to use artificial or silk flowers to form your bouquet. The advantage of using artificial flowers is that you will end up with a gorgeous bouquet of flowers that will literally last forever. You will also find that the cost of the bouquet will work out quite a bit cheaper than if you were to use real flowers. But once you begin to think about bouquet made without traditional flowers, you will find that the options are endless and there is a lot of room for your creative license to come out and play.

Flowers can be made from a variety of materials. Some of our favourite ideas include making paper flowers from sheet music that holds a special meaning for you and your fiancé, and finishing the flowers off with buttons, pins or diamonds studs. In a similar vein, flowers can also be made from love letters the two of you exchanged, or even email correspondence. For the vintage inspired bride, you may want to also think about creating the flowers out of newspaper, tissue paper, ribbons, gauze, or even a combination of some of those materials. When it comes to creating your own bouquet out of fabrics you love it’s all about having a bit of fun with the idea, so don’t be afraid to experiment until you get it right.

If you’re going for a more sophisticated vintage inspired look, you may also want to consider purchasing or creating your own vintage brooch bouquet. These gorgeous bouquets are widely available and provide you with a lasting piece of art to keep and cherish long after the wedding is over. They also become instant talking points on the day of the wedding and will garner the admiration from family and friends alike.

There are many routes to go down when deciding on a bouquet. The most important things to keep in mind, however, is that bridal bouquets are a very personal decision, therefore the one you choose should be one that you will be excited to hold and pose with on your big day. So whether you choose to craft your own bouquet out of paper or decide to create a mixed media bouquet from a mismatch of fabrics and supplies, let it be a bouquet that is an expression of who you are and what your marriage means to you. Have a blooming awesome day!

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